MINUTES OF MEETING
PINE TREE WATER CONTROL DISTRICT
meeting of the Board of Supervisors of the Pine Tree Water Control District was
Present and constituting a quorum were:
Paul Brewer Vice President
Neil Study Supervisor
Mark Weissman Supervisor
Also present were:
Kenneth Cassel Manager (Via Telephone)
D.J. Doody Attorney
Warren Craven Engineer
Randy Frederick Drainage Supervisor
Sharon Knight Resident
FIRST ORDER OF BUSINESS Roll Call
Ms. Schurz called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes of the August 7, 2008 Meeting
Schurz stated each Board member received a copy of the minutes of the
There not being any,
Mr. Doody stated in light of the fact the President is not here, you might want to select someone to Chair your meeting.
Mr. Brewer stated Mr. Weissman, you are good.
THIRD ORDER OF BUSINESS Consideration of Encroachment Agreement
Mr. Craven stated there was a request to add brick pavers to a pool deck and it encroaches onto an easement we have. Here is a survey. They already have a pool and a deck.
Mr. Brewer asked is this an existing deck?
Mr. Craven responded this is as it is shown, but they want to add to it.
Mr. Weissman asked do they want to go further into the easement?
Mr. Craven responded yes.
Mr. Brewer asked is the easement a lake maintenance easement, drainage easement, etcetera?
Mr. Craven responded this one happens to be the one where we have access to the lake we never manage, but we utilize it.
Mr. Weissman asked have we done work in this area?
Mr. Craven responded we work on this lake all of the time.
Mr. Weissman asked will this impede your…..
Mr. Study asked do you do it by water or by going across the rear of the lot?
Mr. Frederick responded by water.
Mr. Craven stated they developed an access a couple of lots down.
Mr. Frederick stated we have an access to the lake a couple of lots down, which we use because this one is not a good access as it exists now. We do not own the other access point we use.
Mr. Brewer asked if you are forced to go back to this access, will what they want to do impede you?
Mr. Frederick responded it depends on what the remaining part is. I do not think I could get in there right now if I wanted to. Someone would have to clear something out in the future if we ever come to that point.
Mr. Study stated there are other encroachments there.
Mr. Craven stated yes.
Mr. Frederick stated plantings and things like that.
Mr. Brewer asked will the agreement make them responsible for any removals if it is needed in the future?
Mr. Doody responded yes sir. Ms. Schurz put together an agreement. We had similar agreements like this in place for the District for a number of years. It is very clear that in the event the District needs to have access, the removal is solely at the owner’s expense. They provided an Opinion of Title and everything looks in order from a legal perspective.
Mr. Weissman stated I open this to the public. I believe the owner is here.
Ms. Knight stated yes. I believe he initially said there is a pool there and we are looking to extend the deck. There is nothing there now. We are looking to start construction on a pool.
Mr. Craven stated I am just looking at the survey.
Ms. Knight stated yes. I think that is a drawing from the pool builder.
Mr. Weissman stated so there is nothing there at this time. Will all of this be in the encroachment?
Ms. Knight responded just five feet of the deck.
Ms. Weissman stated it is not the pool itself.
Ms. Knight stated no. Just the five foot deck.
Ms. Weissman asked does anyone have any other comments?
Mr. Study responded I have a question for the owner. Is William L. Knight of any relation?
Ms. Knight responded no.
Mr. Study stated thank you.
Mr. Weissman asked do we have a motion?
FOURTH ORDER OF BUSINESS Consideration of Bids for Purchase of Chemicals for Aquatic Weed Control
Ms. Schurz stated we solicited bids and had a bid opening on October 8, 2008. Six people responded. You will see staff’s recommendation on the second page. We are going with the lowest bid. For the chemical Reward, the lowest bid is for Redwing. This is a new chemical so it will have to be on a trial basis. CSID and NSID are trying this out. We did this together with them.
Mr. Frederick stated some of these chemicals, you will notice, such as Hydrolthol 191, Aquathol K and Aquathol Super K have manufacturer set prices. All the vendors have the same price listed for them. In this particular case we will try to split it up between all three vendors to give them each some business.
Mr. Weissman stated those seem to be, by far, the most expensive.
Mr. Frederick stated yes. We usually use Reward. Redwing is supposed to be almost the exact same thing. I talked to the vendor and he said the label reads the same. There is some reason they can sell it at a less expensive price than Reward, which is what we normally use. We want to reserve the right that if we do use it and we do not like the results, we can use Reward.
Mr. Weissman stated I asked this question the last time about the fish. Do we use those as well?
Mr. Frederick responded yes. We just had a delivery of fish.
Mr. Weissman asked but the fish do not work with these? Is there a natural way of destroying these weeds?
Mr. Frederick responded no. We use Reward on algae. The fish do not usually eat the algae. We use Reward on water lettuce. They usually do not eat water lettuce.
Mr. Weissman asked is there a natural combatant we can use, whether it be some other marine life?
Mr. Frederick responded no. They have done experiments on certain things like water lettuce where they used some type of beetle they turned loose in areas. It had some results, but no one is using it as a practice to control water lettuce.
Mr. Weissman asked are there any questions or is there any discussion?
Mr. Brewer asked what is our proposal to approve? Are we approving the whole thing?
Mr. Frederick responded we want to go with the lowest bidder.
Ms. Schurz stated Helena Chemical Company is the lowest bidder on the majority of the chemicals.
Mr. Frederick stated on the ones with set prices from the manufacturer we will split it up between the few vendors who bid it. These are people we are already deal with and we have accounts with them.
Mr. Brewer stated the front page says the total projected cost to the District is $86,947.80.
Ms. Schurz stated that is an estimate.
Mr. Brewer asked is it a worst case scenario?
Mr. Frederick responded yes. This is just an estimated amount of gallons. There is no way of knowing how much I am really going to use. I probably will not use that much.
Mr. Weissman asked are the shaded ones the recommendations?
Ms. Schurz responded yes.
Mr. Weissman stated I respectfully request we accept staff’s recommendation based on the bid tabulation sheet, which reflects through the shaded portions the recommendations. Is that correct?
Ms. Schurz responded yes sir.
FIFTH ORDER OF BUSINESS Manager’s Report
A. Ratification of Meeting Schedule for Fiscal Year 2009
Ms. Schurz stated this is the proposed meeting schedule for the year.
Mr. Weissman stated and if we have no agenda items for those meetings, they will be cancelled.
Ms. Schurz stated these are the dates I will provide to the City of Parkland for our meetings.
Mr. Weissman asked do we have a motion to approve the meeting schedule as proposed, unless someone has a conflict?
B. Consideration of Resolution 2009-1 Designating Signatories for the District
Ms. Schurz stated this is a housekeeping item. Mr. Cassel is now the District manager. We are removing Mr. Goscicki as the signatory and replacing him with Mr. Cassel and Ms. Rower.
Ms. Weissman asked is one signature required from the Supervisors?
Mr. Cassel responded not on the checks.
Ms. Schurz stated this is for the checks.
C. Qualified Public Depositories
Ms. Schurz stated this is for informational purposes. Severn Trent sent this to all of our districts. This actually does not apply to PTWCD as we are under $250,000 in our bank account. This is for your information.
Mr. Weissman stated we do not need to act on this.
Ms. Schurz stated no we do not.
D. Triploid Grass Carp
Mr. Frederick stated I just wanted to report we got our grass carp in and everything worked out fine. I think we only lost one fish out of 1,600. Everything looks good so far.
Mr. Weissman asked do we take a survey and a census every couple of days?
Mr. Frederick responded it is kind of hard to track. They stay together for a little while, but after that they scatter.
Mr. Weissman stated we might have lost more than one fish.
Mr. Frederick stated one of our other districts lost about 2,000 fish. I was worried, but he got his from a different vendor than we did.
SIXTH ORDER OF BUSINESS Attorney’s Report
There being no report, the next item followed.
SEVENTH ORDER OF BUSINESS Engineer’s Report
A. Pine Tree Estates Canal
Mr. Craven stated I guess the only thing which has come up is I have been questioning the ownership of the Pine Tree Estates Canal. Who brought it up?
Ms. Schurz responded the City of Parkland.
Mr. Craven asked Ms. Bertolami?
Ms. Schurz responded yes, Ms. Bertolami brought it to our attention.
Mr. Craven stated we checked it out a year ago; only one or two lots. The easement on the two properties we checked out indicates the easement is in favor of the City of Parkland and not ours. We had this discussion a year ago, I think.
Mr. Brewer stated this is the one we had a violation on.
Mr. Weissman asked have we responded to the city on this?
Ms. Schurz responded yes.
Mr. Craven stated yes, verbally.
Mr. Weissman stated okay.
Mr. Brewer asked do you know why they asked?
Mr. Craven responded they wanted to put some more culverts in.
EIGHTH ORDER OF BUSINESS Supervisors’ Requests
There not being any, the next item followed.
NINTH ORDER OF BUSINESS Approval of the Financials and Check Registers
Mr. Weissman asked did everyone have a chance to look at the financials?
Mr. Brewer responded I did, yes.
Mr. Weissman stated okay. Are there any questions?
Mr. Brewer responded no.
TENTH ORDER OF BUSINESS Adjournment
There being no further business,
Mark Weissman Paul Brewer
Supervisor Vice President